Girl Scouts of San Francisco Crossroads Association Association Coordinating Team June 5

Girl Scouts of San Francisco
Crossroads Association
Association Coordinating Team
June 5, 2006

Members Present:

Catherine Brown	Karen Rodriguez	Linda Spiegel	Mary Haupt
Jane Medeiros	Laurie Herbert	Lynn Vanderlip	Jan Krzesinska

Presentations:

... Troop 425 – Juliette Low Birthday Party
    … October activity for Crossroads Daisies and Brownies
    … limit:100 girls
    … four different stations with Girl Scout birthday activities
    … each troop to donate "complete party kit" for eight children
    … need: "Crossroads Association" on flyer, allergy information
    … see flyer for more details

Treasurers Report:

… along with several donations, monies in account are being used

… subsidies are being used in cases of events incurring expenses with no income
    … theater events are largest expenses this year
    … reduction of extra monies will affect subsidy monies for next year
    … suggestion: maybe theater days on alternate years

… Camporee expenses still coming in
… canoeing refunds due to troops ($20 x 120 canoers)

… some monies used for equipment that will benefit the future
… Jane Medeiros plans to inventory all equipment and act as "keeper"
… note: association equipment is to be used for Girl Scout activities only

… Jane would like to do a GPS Workshop in the Fall

… maybe an Older Girl Canoe Trip in early September?

… since this is the third year of "no canoeing" at Royaneh
… looking for 30 canoes to rent
… potential canoeing site at campgrounds 25 minutes from Tracy

… $4,000 of final monies will be used for Camporee expenses

… with monies getting lower, site reservations and "upfront" monies may need to be more conservative

… Note: Council is sometimes issuing checks to third parties rather than association, troops, etc.

Service Unit Reports:

#1… (Mary Haupt)
    … going great!
    … had a great recruiting event with Maria Overly at Mohr’s Open House
         had 50 girls interested in Daisies and Brownies

#2 and # 3… (Karen Easley)
… everything is fine

#4… (Catherine Brown)
… trying to find out which school organizers are returning

Old Business:

… High Adventure Ropes Course for Older Girls
    … date options: Sunday, Oct. 15^th or Oct. 22^nd   … October 15^th to be first choice and October 22^nd to be second choice since…
    … October 8^th = Council Orienteering?
    … October 29^th = closer to Halloween and Daylight Savings Time
    … if 15^th is confirmed to be High Ropes, then the weekend after can be the Pumpkin Patch

… Review and update ACT List

… Fiona to e-mail ACT list to ACT members for update by SU Directors
updates are then to be forwarded to Karen R.

… on-line corrections need to be made on the ACT list, Event Packet, etc.

… in the Leader Book, Event Coordinator name in the Event Packet needs to be corrected

… Troop Financial Reports
… due June 30^th … reminder to go out via e-mail

… Registration
… due June 30^th also (previously due earlier in the month)

… Leader Evaluations
    … Camporee discussion regarding both Camporees being at Royaneh
    … about 2 service projects per troops responding seen
    … suggestion: Leader Evaluations in January for more responses?

New Business:

… Quarry Lane School High School Scholarships

… Question: appropriate to e-mail to troops? (Discussion followed.)

… Summer ACT Schedule

… July 17^th, 6:00 p.m. Budget Meeting, 7:00 p.m. ACT Meeting (including 2006-7 Calendar)

… at Mary Haupt’s home

… August 21^st, 7:00 p.m., location TBD

The meeting was adjourned at 8:45 p.m.

Respectfully submitted by Lynn Vanderlip, Recording Secretary

Next Crossroads Leader Meeting / Training
September 2006, 7:00 PM
PMS MPR, Pleasanton, CA

Next Crossroads ACT Meeting
July 17th, 2006, 7:00 PM
Mary Haupt’s home, Pleasanton, CA